Careers

Accounting Operations Specialist

We have an exciting opportunity for a finance/accounting professional! Are you energized by helping others? Are you looking for a fast-paced, rewarding, career? Are you a motivated professional interested in joining our team? The Accounting Operations Specialist is a critical contributor to the financial management of Premier Choice and its clients. This position is an effective executor, an inclusive relationship builder, and a strategic thinker within the organization, maintaining controls of financial transactions and performing accounting functions.

This role is responsible for the following areas of our client-focused, professional association management business:

General Accounting

  • • Maintain accounting systems, procedures, methods, including record-keeping, accounts report and general ledger.
  • • Accurately post transactions to journals, ledgers, and other records in a timely manner.
  • • Prepare monthly reconciliation of balance sheet accounts, including bank reconciliation and account analysis.
  • • Generate monthly financial statements, including, review and distribution of financial statement packages.
  • • Prepare monthly allocation schedules for direct expenses, including employee benefits, administrative and operation costs, etc.
  • • Support the preparation and maintenance of annual budgets.
  • • Develop and maintain monthly budgets and forecasting projections.
  • • Manage banking relationships.
  • • Support and participate in client finance committee meetings.

Accounts Payable

Accounts Receivable

Payroll and Benefits

  • • Process payroll (onPay)
  • • Timely transfer of SimpleIRA contributions
  • • Monitor accruals, process payment of expense reports

If you thrive in a team environment and have the desire to make an impact, this opportunity may be right for you. This is an immediate need for a part-time/permanent professional with a salary range depending on experience. We offer flexibility in a hybrid office that includes incentives for additional time off. There are also opportunities for professional growth at Premier Choice.

View Job Description.

To apply, please send your resume and a cover letter including your salary requirements to brandon@premierchoiceamc.com.

Operations Specialist

The ideal candidate will be an integral part of our team: collaborating with and supporting our team in support of our clients and members. The Operations Specialist is a mid-level position and the ideal candidate takes initiative in managing the daily operations for one of our client associations, helping make sure the work gets done while contributing to our collaborative and engaging culture. We’re looking for someone with a strong potential for developing into a senior level executive operations specialist.

 

Responsibilities:

• Extensively and constantly coordinate, develop, and maintain administrative processes, programs, procedures, projects, and activities for many stakeholders

• Effectively communicate with the COO, other team members, and clients to share information, ensure consistency, anticipate needs and next steps, and deliver high quality service and results on time

• Provide support by engaging with the COO – and also acting independently

• Create and manage documents, design presentations, schedule meetings, prep/plan/facilitate/close events, track expenses, and manage vendors

• Act as the central point of contact and liaison for PCAM clients via phone, email, etc.; respond to requests for information and assist with solving problems

• Maintain association awards and databases, plan and coordinate programs; fully support client committees, strategic plans, boards, and students/residents

• Recommend automation, process improvements, opportunities for additional efficiencies, etc.

• Other duties as assigned

 

Key Performance Indicators:

  • • Professionalism, positive attitude, initiative          
  • • Meet deadlines
  • • Effective and regular communications within the team
  • • Accuracy, limited errors, or omissions

Competencies:

• Quality and client focus—demonstrate extreme accuracy and attention to detail in all work while meeting deadlines and expectations, as well as anticipating needs

• Dealing with ambiguity—effectively cope with change, decide and act without having the total picture, stay calm when things are up in the air, comfortably handle risk and uncertainty

• Systems thinking—develop and maintain processes that can and will be reused and replicated, although not always in the exact manner as before

• Communication—display strong written, verbal, listening, informing, and presentation skills

• Interpersonal—build relationships, act as a team player, and resolve conflict while maintaining relationships

• Self-development—stay abreast of trends/developments in the association management industry

• Problem solving, composure, tact, professionalism, timely decision making, approachability, comfort around higher management, leadership, using common sense, research, self-awareness, organizing, planning, priority setting, time management, perseverance, multi-tasking, self-assessment, motivation, learning agility, self-direction, reporting, accountability, able to follow direction, and critical thinking

Knowledge/Education:

  • • 2+ years of directly related administrative/executive assistant experience (multi-organization, multi-leader, or matrix structure preferred)
  • • Experience managing projects, programs, and/or training is very helpful
  • • Associate’s degree strongly preferred (administrative, business, or related)
  • • Proficient in standard software (word processing, database, presentation, spreadsheet, and email)
  • • Experience with non-profit and/or association management organizations a plus

Benefits

  • • Simple IRA with 3% employer match
  • • Health insurance
  • • Dental & Vision insurance
  • • Paid time off, including holiday pay

View Job Description

To apply, please send your resume and a cover letter including your salary requirements to brandon@premierchoiceamc.com.